Reporting Guidance

This page will go over the required information that all Presidents’ Climate Leadership Commitment signatories will need to collect to report on the public reporting platform.

Required Institutional Data

Your institutional data will be used for normalizations and when data sets are aggregated to compare data between different institutions types, regions and other parameters.

	Typical Units	Typical Sources	Typical Campus Contact
Demographic Information	# of faculty, staff, students	Employee Records; Student Registrations	Human Resources; Registrar; Commuter Student Office
Physical Size	Gross square feet	Building Plans	Facilities Office; Planning Office; Campus Architect
Budget Information	$ spent on energy; research; operations	Financial Records	CFO; Accounting Office; Facilities Office; Provost

Required Climate Goals

A target date for achieving carbon neutrality as soon as possible and/or decarbonization targets
A reduction goal for stationary combustion
A reduction goal for purchased electricity
A target date by which defined thresholds of resilience will be met (for Climate and Resilience Commitments signatories)
Interim target dates for meeting milestones that will lead to carbon neutrality and/or decarbonization and increasing resilience.

This is an example of a University’s Institutional Information Section on the SIMAP public reporting platform.

Required Emissions Data for Climate and Carbon Commitments

	Required Data	Typical Units	Typical Sources	Typical Campus Contact
On-campus Stationary Sources	Campus Fuel Consumption	Therms of natural gas; Gallons of fuel oil; Tons of coal; etc.	Utility Bills; Heating Plant Records; Boiler Records	Energy Manager; Heating Plant Manager; Facilities Office; Accounting Office
Direct Transportation	Fleet Fuel Consumption	Gallons of gasoline; Gallons of diesel	Utility Bills; Fleet Maintenance Records	Transportation Office; Fleet Manager; Accounting Office
Refrigerants and Chemicals	A list of each chemical & refrigerant	Pounds/kilos of chemical & refrigerant	HVAC Maintenance Logs; Chemical Purchase Records	Director of Facilities; Plant Maintenance and Air Conditioning Managers; Energy Managers
Fertilizer Application	Amount & type of fertilizer	Pounds & nitrogen content	Farm/Grounds Records; Receipts of Purchases	Grounds Supervisor
Livestock	Size & type of animal herds	number & type of animals	Farm records	Ag. School or Supervisor
Purchased Energy	Electricity, steam, & chilled water purchases	Kilowatt-hours (kWh) of electricity, MMBtu, % generation fuel use, & % transportation loss	Utility Bills; Electric Meters	Facilities Office; Utility Manager; Accounting Office
Solid Waste	Amount of waste disposed of & type of disposal (landfill, incinerator, etc.)	Tons of waste	Utility Bills	Facilities office; Recycling Coordinator; Contracted Waste Hauler
Waste Water	Amount of water used	Gallons of Water	Utility Bills; Sewage or Water Bill; Utility Manager	Facilities
Directly Financed Air Travel	Miles Traveled or money spent	Miles or dollars	Travel Expenses; Reimbursement Records	HR, Accounts Payable
Commuting	Headcounts, Modal Split, Miles Traveled	# of Faculty, Staff, Students, % of population commuting by each mode, Miles per trip	Employee Records; Student Registrations, Survey data, parking pass sales, zip code data	HR, Registrar, Parking Office

Resources:

Learn more about Second Nature’s partnership with SIMAP and member discounts for the Climate Leadership Network.
SIMAP Resources: User Guide, Webinars, Data Collection Templates
More greenhouse gas emissions inventory resources are coming soon!